COMPLAINTS POLICY

We aim to give all our customers an exciting and enjoyable experience. However, we understand that sometimes things can go wrong. If you’re unhappy with anything, please let us know so we can put it right as quickly as possible.

Step 1: Tell Us in Store

If there’s an issue, please speak to the Shop Manager at the venue first. Most problems can be resolved straight away, and our priority is to fix things for you at the earliest opportunity. If it is a more complex issue, we may take up to 14 days to respond.

Step 2: Contact Our Head Office

If your issue isn’t resolved in store, you can raise a complaint with our Head Office team via our website or by using the QR code available in our shops.

To help us investigate quickly, please provide:

  • Your full name
  • Your contact details
  • A clear description of the issue
  • When and where it happened (date and time)
  • Any screenshots or supporting information you may have
  • What machines you played and the game titles


You can also contact us by telephone 0121-585-2758 further details are at the bottom of this webpage.

Step 2: Contact Our Head Office

If your issue isn’t resolved in store, you can raise a complaint with our Head Office team via our website or by using the QR code available in our shops.

To help us investigate quickly, please provide:

  • Your full name
  • Your contact details
  • A clear description of the issue
  • When and where it happened (date and time)
  • Any screenshots or supporting information you may have
  • What machines you played and the game titles


You can also contact us by telephone 0121-585-2758 further details are at the bottom of this webpage.

Accessibility Support

If you need any reasonable adjustments or extra support during the complaints process, please let us know. We’re happy to help make this process easier for you.

Step 3: What Happens Next?

  • We will acknowledge your complaint within 7days
  • We will respond formally within 30 days following the initial acknowledgement of your complaint
  • In some cases, investigations may take longer, up to 8 weeks, as is allowed under the Gambling Act to ensure a thorough review has taken place.
  • We will contact you again if we need further information during the review and, upon receipt of this information the response timeline will start again
  • Our team will investigate your concerns fully and fairly

Step 4: Our Response & Promise to You

Once our Head Office team has completed their investigation, we’ll send you a final response by email and confirm that you’ve reached the end of our complaints process. This will set out the response outcome to your complaint in writing and in full within the timelines set out above.

In certain cases, we may need to meet up with you at a convenient time and location to understand some of the details of your complaint better or take a statement from you.

When handling your complaint, we commit to:

    • Accessibility – Our process is open to all customers
    • Transparency – Clear explanations
    • Confidentiality – Your information is kept private
    • Timeliness – Set out within our parameters
    • Fairness – Every complaint is handled impartially
    • Clear Communication – Plain, respectful, and straightforward language


IMPORTANT – Please note;
Where a complaint is found, following reasonable investigation, to be deliberately fabricated or vexatious and unsupported by any credible evidence, the Company reserves the right to take appropriate action, including seeking recovery of their reasonable costs incurred because of the time and resources spent investigating the matter.

Step 5: If You’re Still Unhappy with Our Decision

If you’re still not satisfied, you can refer your complaint to the Independent Betting Adjudication Service (IBAS) if you are complaining about a bingo premises or Pegasus if it is about an Adult Gaming centre.

  • These are a free and independent service
  • They will review eligible complaints fairly and impartially


For more information or to submit a complaint, visit:

www.ibas-uk.com

http://pegasusadrservice.org.uk

Safer Gambling Support

We also offer a wide range of Safer Gambling tools to help you keep your play fun and affordable. Please visit our Safer Gambling Hub for more information.

BINGO & SLOTS FEEDBACK

If you’ve experenced an issue with a bingo or slot game transaction, please let us know.

CUSTOMER SERVICE FEEDBACK

Let’s us know what you think of our service and allow us to continually imporve our standards.